May 2019 Minutes
MINUTES OF THE WHAPLODE ANNUAL PARISH COUNCIL MEETING
WEDNESDAY 15TH MAY 2019
AT WHAPLODE DROVE CHURCH MEETING ROOM AT 7.30PM
Present as per register.
Present; County Cllr Coupland, District Cllrs Pepper & Redgate and the
Clerk.
Apologies:
Cllr Barlow and County Cllr Coupland
Public Forum:
No matters.
Election of Chairman and officers:
Cllr Stancer was proposed as Chairman by Cllr Merchant seconded by Cllr Langstaff this was agreed by members. In view of the vacancies in wards Tim Clay (Whaplode St Cathrines), David Stimson (Whaplode Drove) and George Clayton (Whaplode St Cathrines) were proposed to be co-opted by members and agreed.
Cllr Stancer was elected as the Wryde Croft Wind Farm representative.
Cemetery overseers are Cllr Stafford and Langstaff.
The Chairman thanked Cllr Merchant for his work as outgoing Chairman.
Members signed their declarations of office and completed DPI forms – the latter to be sent to SHDC.
Minutes and Matters arising:
The minutes of the April meeting having been previously circulated was agreed by members and signed by the Chairman.
Police matters;
The Clerk reported a letter from the Spalding Inspector advising that officers were no longer required to attend meetings due to resource constraints.
Finance Report;
The Clerk reported the following cheques for payment which members agreed,
101911 G Hawkes salary/expenses £ 405.89
101912 HMRC £ 254.20
101913 MGM £ 552.00 vat £92.00
101914 Anglian Water £ 254.69
101915 C MacKenzie £ 180.00
Balances:
High interest a/c £ 69,808
Business Prem £ 15,426
Current a/c £ 29,848
Less cheques £ 1,546
Balance £ 113,536
The Clerk reported that the internal auditor had completed the 2018-2019 accounts and members proposed and agreed to approve the internal audit report. Members proposed and approved the Annual Governance Statement Section 1. Members then proposed and approved the Statement of Accounts section 2. Members then proposed and agreed that the Chairman sign the annual return as approved.
Date of next meeting:
The date for the next parish meeting is the 14th August 2019 at Whaplode St Catherine, finance meeting 12th June.
Planning applications,
The Clerk reported that applications had been dealt with as per annexed.
Cllr Stancer reported that about 30 parishioners and A H Sharp & Partners had attended a public meeting about the land at Green Bank Whaplode Drove to discuss a way forward.
Allotments;
The Clerk gave a resume of what had happened in the past for new members and confirmed a letter approved by Mossop & Bowser had been sent to tenants with the rent demands. Members agreed for Hix & Son to be consulted about current market rents and for Cllrs Barlow, Merchant and Stancer to visit tenants to discuss their individual cases.
Star of India footpath:
The Clerk has contacted Mr Sampson and a site visit has been arranged for the 22nd May at 6.00pm – the Clerk will advise Mr Sampson.
Highway matters:
Whaplode village – no new issues
Saracens Head – no new issues
Interactive signs – data logging now happening and the Clerk will contact the LRSP about what happens with the data.
Whaplode St Catherines – no new issues
Whaplode Drove – Cllr Mackman reported a letter from Linc Highways Mr Shah about his complaint about a lack of progress on ongoing issues.
Whaplode St Catherines playing field:
The field is being regularly cut by MGM and looks tidy.
Whaplode playing field;
Cllr Merchant advised that all was ok and they have some younger members on the committee.
The Elizabethan Centre:
The Clerk will liaise with Cllr Mackman to complete a wind farm application before the next 1st August deadline.
Whaplode cemetery report by Clerk:
There will be an update at the burial board meeting.
General correspondence & general business;
Members agreed that a new Red Cross training session be arranged at Saracens Head.
Cllr Merchant advised that the Pride in South Holland team (T Crofts) had yet to complete some of the requested tasks and the Clerk will follow up.
There being no further business the meeting closed at 21.10